Study abroad consultancies need to track their commission receivable and payable, also invoices. Calculating and remembering the commission deadline of one student can be comfortable. But calculating and remembering the commission deadline of hundreds and thousands of student at one time can be hard. Missing the commission deadline can be dreadful for your business. It is understandable that the pressure of tracking all of the finance manually can be immense for study abroad consultancies.
Many study abroad consultancies tend to avoid the stress of dealing with hundreds and thousands of invoices. They push this crucial task for later days, and before you know it, your financials have slipped through the cracks.
Investing in a good software which does commission and invoice tracking for study abroad consultancies can be a lifesaver. You can use multiple platforms to provide a single service process. But this can hamper your overall efficiency and productivity.
A good software should enable study abroad consultancies to maintain professionalism with your Clients, Partners, and Sub-agents. You can be punctual with your tasks. There is no room for negligence in such highly competitive market. Carelessness can disrupt much-needed cash-flow, eventually causing a financial meltdown.
Numerous research shows that most efficient study abroad consultancies are quick to adapt to change. They utilize the latest tools that help to overcome such conventional issues. One of the highly useful tools has to be Education Consultancy CRM (Client Relationship Management) platform that includes a proper commission and invoice tracking solution.
For study abroad consultancies like yours which is willing to commit to change, a CRM tailored to cater the needs of education and migration consultancies can be beneficial. Agentcis is a client information management system built specifically for education and migration agencies. It has different features which are useful for your consultancy. It has a high user-friendly interface that is easier to use. This software sets study abroad consultancies apart from others and make sure your consultancy is in the top of the game.
Agentcis, commission, and invoice tracking system address all the issue related to it, through data management. It provides a powerful education consultancy management platform that integrates all consultancy data and its financials. It puts an end to the need to invest in multiple management software, as you can schedule, create and email these invoices directly.
With the use of Agentcis, you can envision yourself amongst the best study abroad consultancies. It can simplify your invoicing and commission tracking in following ways:-
Invoice Tracking of Study Abroad Consultancies
Study abroad consultancies have no difficulty in providing service to their clients. It’s invoicing that gives study abroad consultancies like yours a nightmare. If done manually then each invoicing can take up to 10 or 15 minutes on an average. The time spent on invoicing manually is mostly connecting the dots and collecting scattered data and paperwork.
On the other hand, Agentcis streamlines your agency data and connects them to your invoices. It has an invoicing system built, keeping your clients and partners in mind. You can create and customize invoices. It gives you an ability to generate and email invoices to your partners and clients directly, without having to switch between platforms. It can assemble all invoices with their respective clients. You can set system triggers for each stage of the invoicing cycle. You will never miss where and when to send invoices and receive payment from.
Education consultancy CRM system helps in reducing workload significantly. Such system assists in creating a bridge between client and, invoices to their respective partner and their products. Predefined commission and tax rate aids you to calculate and set invoices for clients and partners automatically. This system helps in saving time remarkably and also increases your efficiency.
The best part of using Agentcis is you don’t require to attend any particular accounting training. One onboarding session is more than enough for you to handle accounts and to invoice through Agentcis.
Want to know more about invoicing solutions and features that you can experience with Agentcis? Then keep on scrolling and reading.
Create Custom Invoices
When you’re working in study abroad consultancies, you need to create different invoices as per the necessity. Agentcis invoicing functionalities allows you, the user, to create custom invoices for Clients, Partners or Sub-agents.
The invoices are classified as ‘General Invoice’ and ‘Commission invoice.’ You can create a general invoice for your clients or, to your partners for miscellaneous charges other than commission. You can create commission claim invoice depending upon the agreement with your partners. Basically, you can create ‘Net Invoice’ or ‘Gross Invoice.’ Such variety of invoices allows you to bill different kinds of receivables and payables with ease.
Set Due Dates
Dealing with hundreds and thousands of invoices is hard. What’s more hard is keeping track of all the invoices. With so many clients and partners to follow through, remembering every due date is next to impossible.
Agentcis can be your lifesaver by providing you with an option of setting due dates for each invoice. Study abroad consultancies can quickly set due dates for Clients Profile or Account section. Sort and view these invoices in three different stages of the Clients’ or Partners’ payment process and also track partially paid invoices. The Unpaid Invoice section states total amount to be paid and an amount due. Lastly, when the payment is made, study abroad consultancies can set the invoice as ‘PAID.’
Get Notifications and Reminders
Without a notification system, the practicality of an invoicing platform seems incomplete. When dealing with hundreds and thousands of invoices every day, a timely reminder is a must.
Agentcis has an inbuilt notification and reminder system. Once the due dates are near, you will be reminded instantly. An email notification will be sent to you. The invoices are highlighted in red if it exceeds due date. You can also see the total number of days any Unpaid Invoice has been in queue.
In addition to this, personalized system email notifications can be easily made. You can add the number of days before which you want to receive a notification, and you will be notified accordingly.
Agentcis’ Invoice notification system is optimized to assist study abroad consultancies using this platform. Study abroad consultancies will never miss an invoicing date with Agentcis.
Forget about switching between two platforms to manage invoices and email and wasting your valuable time. By using Agentcis, study abroad consultancies can save a whole lot of time as it does both. With an integrated platform where client profiles are linked to their respective invoices and financial details, an inbuilt emailing is cherry on top. An inbuilt invoice emailing system increases the overall efficiency and productivity.
Commission Tracking of Study Abroad Consultancies
Lot of hard work goes into processing individual clients and fulfilling their desires. Such hard work makes your study abroad consultancies deserve every cent of the commission you receive. But as clients’ and partners’ database grow, commission and invoice tracking becomes monotonous. When the significant payments are in line, it is easier to forget the smaller paychecks. It is common for busy study abroad consultancies like yours to lose a financials, due to missed collection deadlines. Yet, tracking every commission is vital to agencies, despite the fact that they are big or small payments.
Taking all of these factors into consideration, Agentcis provides a platform where agents can easily track their commissions. Here’s how:
Invoice & Commission Reports
With the help of Agentcis, the information is always right before your eyes for comfortable commission and invoice tracking. Such inbuilt invoice reporting system assists any study abroad consultancies to track all invoices and commission easily. All details about the invoice are displayed in a tabular form, and much more. You can even sort your client’s invoices in according to ascending or descending field order. Pretty cool, right?
Manage Sub-Agent Commissions
If you are dealing with sub-agents, then commission tracking has to be the most hectic work. It is confusing to prepare and track multiple invoices. Similarly, keeping track of collection process is also hard. A lot of training and experience is required to deal with sub-agents invoices without making mistakes.
But don’t worry, Agentcis provides you a whole section dedicated to Sub-agents. This section aids in monitoring each sub-agent transaction. This feature won’t let you lose track of your sub-agents and commissions.
Monitor Multiple Office Finances
Agentcis, can easily monitor all of your branch offices. Study abroad consultancies owner can monitor every task or client assigned to a team member. Through this client and employee profile, you can track all commission related invoices. This software makes your job much smoother and free of errors. With notification system, there is no room for negligence.
Commission and invoice tracking have never been more accessible. Agentcis Payables and Receivables invoices interface are easy for all to use. It uses a single client and partner management platform to make information management easy. Hence, keeping track of all your financials becomes easier. Your consultancy can become strong competition and move towards being the best study abroad consultancy. You will be able to funnel more capital through your agency efficiently.
Pretty impressive, right?
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